Privacy Notice

PRIVACY NOTICE

(This text is a template. Fill in the data controller details and have it reviewed by your legal advisor before publishing.)

1. Data controller
[Company name], [address], [e-mail] ("Send Abstract"). The organiser of each congress may also act as a data controller for that congress's review process.

2. Personal data processed
Identity (name, surname, title), contact (e-mail, phone), professional details (institution, department, country, ORCID), abstract content and uploaded files, peer reviews, and log records (sign-in time, IP address).

3. Purposes
Creating and managing your account; running abstract submission, peer review and decision processes; receiving congress participant registrations; sending notifications; meeting legal obligations and ensuring security.

4. Sharing
Your abstract and registration details are shared with the organising and scientific committees of the congress you apply to. In double-blind review, author details are never shown to reviewers. Hosting and e-mail service providers may be used.

5. Retention
Your account is kept until you request deletion or it remains unused for a long period. Submission history (congress name, title, submission date, review outcome) is kept for as long as required for certification and appeals. Uploaded files are deleted [24] months after the congress ends. Backups are deleted when their backup cycle ends. At the end of the period, data is deleted, destroyed or anonymised.

6. Your rights
To exercise your rights, contact [e-mail] or request account deletion from your Profile page.